Paul Mellon Centre – Events and Research Projects Coordinator

Full Time Permanent Role

Are you enthusiastic about supporting a busy portfolio of events and activities for a research centre? Do you have experience of running events to a high standard that are accessible to a wide range of audiences? Are you interested in supporting a range of exciting research projects working with colleagues at the Paul Mellon Centre and external partners?

Who We Are

As a research centre and educational charity, The Paul Mellon Centre (PMC) aims to generate the most original, inclusive and creative thinking and scholarship on British art, understood in its most diverse and expansive contexts. We host and support a thriving programme of research events. We publish innovative books and a wide range of digital outputs, including our prize-winning journal British Art Studies. We pursue individual and collaborative research projects. With our grants and fellowships programme, we sustain the most exciting and original work in British art and visual culture. We make our specialist archives and library accessible to a growing public, at Bedford Square and beyond. We deliver teaching and learning programmes and run networks that connect researchers and professionals.

About the Role

The successful applicant will take on a new role at the Paul Mellon Centre at an exciting time of growth and transformation and be part of a small and committed team. They will be closely involved in the smooth running of all events across the Centre. They will also support project leads on the administration and the day-to-day organisation of research projects at the Centre. The Events and Research Projects Coordinator will report to the Events Lead and also work closely with the Head of Research and Learning.

Responsibilities include:

Events and Activities

Supporting the delivery of events and activities at the Centre.
Working with the AV Technician to oversee events IT and AV, livestreams and recording of events.
Providing technical support and communications management at digital events including setting up hybrid meetings.
Booking travel accommodation and dining for speakers and attendees as required.
Preparing rooms for all events, conferences, seminars, talks and workshops, e.g. arranging furniture, setting up refreshments, adapting to the needs of speakers and visitors as required.
Producing online event pages on the PMC website and Eventbrite and monitoring event bookings.
Working with the Events Lead, Head of Research and Learning and PMC staff to research and provide different formats and platforms for events.
Assisting in carrying out health and safety processes at all events.

Research Project Administration

Working with the Head of Research or Research Project Leads to carry out administration related to PMC research projects (this includes but is not limited to assisting with budgets, processing invoices, image rights, publishing web content, liaising with external collaborators and visiting fellows, booking travel and accommodation and providing administration for all research project activities).
Attending meetings and taking notes.
Being responsible for research project communications, including updating project information on the PMC website and liaising with the digital team on social media content.
Assisting on drafting policies and guidelines for research projects.
Assisting Project Leads in archiving PMC research projects, maintaining databases and updating spreadsheets for budgeting and programming.
Ordering books and sourcing books from the library relevant to research projects.
Working on any other project the Head of Research and Learning deems appropriate or suitable.
Front of House Support
Provide cover as needed to cover staff absences and leave, ensuring, together with the Receptionist and Operations Co-ordinator, that reception is covered as needed. Act as a point of contact for PMC visitors, welcoming them and offering refreshments as appropriate.

Who We Need

We need someone:

with experience of working in a team to organise and deliver events, online and in person
with the ability to work to deadlines in an organised and professional manner
proactive, self-motivated and resourceful, but also capable of working collaboratively as part of a small team
with excellent communication skills, written and verbal
with excellent organisational and administrative skills and good attention to detail
with the ability to work flexibly and effectively as part of a team and independently

Why Join Us?

Hybrid working (up to 40 per cent work from home available by agreement)
Equipment provided to work from home
Generous annual leave allowance
Excellent pension scheme
Interest-free season ticket loan
Employee Assistance Programme
Employer-funded financial coaching programme

Further Information

Salary will be in the range of £30,000 – £32,000 (plus overtime compensation in line with our policy) depending on experience.

This is a permanent, full-time post and the hours of work are thirty-five per week. In addition, to work up to forty evenings p.a. (approx. one hundred hours p.a.) to support Paul Mellon Centre events. Overtime compensation is applied in line with the PMC’s Additional Hours policy.

Applicants will be expected to work on site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by the Centre.

Full Job description can be found on the Paul Mellon Centre Website.

Closing Date

The closing date for applications is 10am on Monday 26 June 2023.