Terms and Conditions

If awarded a grant

Acceptance

In order to receive an award, grant recipients will be asked to acknowledge formally the award and accept our terms and conditions. We will distribute funds after we receive your acceptance.

Grant supported activity should take place within one year of receiving the award.

Logo & communications

We will require recipients to acknowledge our support by using our logo and credit line. Such acknowledgement should appear on relevant digital formats, any printed material, promotions and invitations.

If your project has a launch, private view or opening, you must let us know, so that we can help promote it.

During the project we want to know how things are going. Keep in touch and we are likely to promote your project on our website and on social media.

Grant Reports        

Interim

For grants which support activity over time, we would like a short status of up to 250 words on the progress of the work including objectives achieved, challenges faced or any deviation from the application which you may anticipate. Additionally, you should send us up to five images, so we can share your progress on our social media and website.

Final Report

At the end of the grant period we require a final report comprising a narrative  summary of the project, five images of your work and a financial statement. Your summary and images will be used on our website. The text, of up to 500 words will include a description of the project. The financial statement will include an accounting of income and expenditure for the project. Any significant discrepancies or alterations from the budget proposed in the application must be explained.

If the project does not proceed, or if grant funds are unspent during the grant period, the Association will ask for such funds to be returned.

Agreement to proceed

All applicants agree to the Association’s grant making process, terms and conditions, as described below.

Process

1)The Association for Art History reserves the right to change the aims, priorities, processes and governance of this grants programme at its discretion.

2)A Grants Committee, appointed and given delegated powers by the Board of Trustees of the Association for Art History, considers and determines the distribution of grants in strict accordance with the Association’s charitable purposes and objectives.

3)The Association’s grant making policies are reviewed annually by the Committee, which then makes recommendations to the Board.

4)Before making an award, the Committee will be satisfied that the following information has been received from the applicant and is beyond doubt:

The identity of the beneficiary;

That funds will be applied in general furtherance of the Association’s charitable purpose, and its priorities for support;

That funds will not knowingly be used for any illegal purposes.

5)Each application will be considered on its own merits, based on our stipulated priorities.

6)The Committee reserves the right to deny any request for funding.

7)The decision of the Committee on whether to award a grant is final.

8)When the Association is not the only funder of a project, and to protect its reputation, the Committee may choose to refuse an award at any time, or to delay it until they and/or the Board are satisfied other involved partner organisations comply with the law, good practice, and the Association’s values.

9)The Committee may decide to award a smaller amount than that applied for.

10)Neither the Committee nor the Board are obliged to provide an explanation to applicants in the event that an application is unsuccessful.

11)With the agreement of the Association and the beneficiary, grant payments will be made by electronic banking transfers or cheques. The Association’s normal payment authorisation processes and financial procedures will be applied to all payments.

12)Normally, the award will be paid out upon the grant recipient’s acceptance and receipt by the Association of a signed confirmation of abidance by our grant making processes, terms and conditions.

13)Where formal written applications have been received, or other records maintained, these will be stored and subsequently disposed of in accordance with the Association’s policy on data protection and prevailing data protection legislation.

Terms & Conditions

1)Funds awarded by the Association may be used only for the purposed specified in the grant application.

2)Any alterations in the project must be reported to the Association which reserves the right to withhold funds, ask for their return or to allow, in writing, the alternate use of the funds anticipated.

3)If a project has not been delivered within one year of receiving the award, we reserve the right to withdraw our funding.

4)If the project has not been delivered within the proposed and agreed time-frame, the Association reserves the right to discontinue funding and/or ask for its return.

5)We reserve the right to invoice grant recipients for any money awarded that is unspent or that we deem to have been inappropriately spent. In situations where the project described in the application does not proceed or where a grant or part thereof remains unused, the Board will ask for unused funds to be returned.