Administrator – Association for Art History
About the Association for Art History
Since 1974 the Association for Art History has championed art history and visual culture and supported those engaged with those subjects. The Association leads the collective effort in the UK to advance the study and professional practice of art history. We connect those engaged with art history, and we advocate on behalf of the subject, stressing its importance in a well-rounded education and influencing relevant policy.
Through our programmes, networks, membership, grants and publications, we celebrate and promote the value of art history and visual culture today. We bring people together to share knowledge and inspire new ideas, supporting a broad and diverse art history community.
About the Role
The Administrator is responsible for taking care of office administration and providing support to the CEO. The post reports to the CEO, and the incumbent works regularly with other members of the team.
Responsibilities include:
- Facilitate all aspects of managing the office including checking various dedicated Outlook Inboxes, answering email and phone.
- Provide PA support to the CEO, including, among other things, calendar management.
- Assist with social media posts as needed, working with the Head of Communications and Marketing.
- Update the AAH website as requested by the CEO or working with the Head of Communications and Marketing.
- Liaise with the Head of Programmes regarding event bookings and support.
- Setting meetings and taking meeting notes
- Liaise with the Membership Manager regarding membership inquiries or issues; and assist with queries and membership communications, as needed.
- Assist with any other appropriate tasks that may be required, such creating reports/spreadsheets.
Office Software and Packages: VeryConnect CRM, MS Word, MS Excel, Mailchimp, WordPress, Instagram, Facebook, Outlook, Eventbrite.
The Association is a charity with eight staff that engages in advocacy, puts on events, provides grants and produces publications for art history. We work closely with universities, colleges, museums, galleries and other cultural organisations. Team members work from home and in our central London office. The Administrator would be expected to be in the office at least one day per week (Wednesdays) and to come into the office for monthly in-person staff meetings and for events and other tasks as needed.
Specification
The role would suit someone who is keen to build upon existing experience and develop their skills within the charity or arts sector. The candidate must have good administrative skills, have experience with database/CRM systems, have a proactive approach to work, and be able to work confidently by themselves and as part of a small team. They must be able to manage their time and workload effectively and have excellent organisational skills. They should be able to take initiative and be able to handle multiple responsibilities efficiently.
The Administrator will engage with the Association’s key community members and other stakeholders on a regular basis and as such have excellent communication and interpersonal skills and be able to demonstrate diplomacy and tact.
This is a permanent, part-time post comprising 21 hours per week (60% FTE) with an annual salary of £13,740 (pro-rata from a full-time salary of £22,900). We offer a defined contribution pension plan and 14 days annual leave (pro-rata from 23 days).
To apply for this post please send a CV and cover letter to: admin@forarthistory.org.uk by 25 September at 5:00pm.
Please note that only applications which include a cover letter will be considered. We welcome applications from people of all backgrounds and personal circumstances. As part of our organisational efforts to promote Equality, Diversity and Inclusion in our Association and subject field, we encourage you to please fill out a voluntary and anonymised equalities monitoring form when submitting your application.